NCP ParkPass App Registered Customer Terms and Conditions

These Terms and Conditions of use are for registered customers with an app account. This includes an explanation of key terms you’ll come across when using the app, our and your responsibilities when you become an account holder and how we use your customer data.

Please read these Terms and Conditions carefully as they set out the basis of the contract between you and NCP in relation to the creation and use of your NCP ParkPass Account. You should retain a copy of these Terms and Conditions in a safe place as they are your record of the contract between us. If you have a general comment or question, please see our app FAQs or contact us through our Website.

When selecting the ‘Register’ button during the NCP ParkPass Account registration process, you agree to accept these Terms and Conditions. Condition 16 of these Terms and Conditions outlines "Your Responsibilities" when using your NCP ParkPass Account and the NCP ParkPass App.

Please note that you may only pay for parking using your NCP ParkPass Account at participating car parks which are shown on the NCP ParkPass App.

If you’re using the NCP ParkPass App to gain entry or exit at a parking barrier, for your own safety and security, you must ensure that your engine is turned off and your handbrake applied whilst using the NCP ParkPass App.

You must not use the NCP ParkPass App whilst driving and NCP in no way encourage you do so.

1.                   Defined terms

The following terms used throughout these Terms and Conditions shall have the following meanings:

Any references to "NCP", "we", "us" and "our" shall be a reference to National Car Parks Limited and its associated companies National Car Parks (EUK) Limited and S&K Car Park Management Limited.

Any references to "you", "your" and "customer" means the person under whose name the relevant NCP ParkPass Account is registered.

"Authorised Vehicle" means any vehicle displaying one of the vehicle registration marks you’ve added to your NCP ParkPass Account. You may add up to a maximum of four vehicles.

“AutoPay” means the automatic deduction from your Payment Method as detailed in condition 8.

"Customer Information" means the personal information provided by you in relation to your NCP ParkPass Account as detailed in condition 22.

"Data Protection Laws" means any applicable laws relating to the processing, privacy and use of Personal Data including the Data Protection Act 2018 and the General Data Protection Regulation ((EU) 2016/679).

"Eligible Saver Deal" means the discounted rates we may from time to time make available to you.

"Fees" means any parking charges, administration fees, or other fees and charges imposed by us from time to time in accordance with these Terms and Conditions.

"Nominated Car Park(s)" means the NCP car parks where you can use your NCP ParkPass Account to make payment. Such NCP car parks are shown in the NCP ParkPass App.

"NCP ParkPass Account" means the registered account set up and accessed via the NCP ParkPass App or via the Website, containing your personal details, payment details and account preferences for the purposes of enabling you, amongst other things, to use the applicable NCP ParkPass Rates and/or Eligible Saver Deal and to manage your details and preferences.

"NCP ParkPass App" means NCP's application through which you can manage your NCP ParkPass Account, as updated from time to time.

"NCP ParkPass Rate(s)" means the prices charged by NCP for parking services at Nominated Car Park(s) for customers who pay using a NCP ParkPass Account. We shall determine such prices from time to time.

"NCP ParkPass Recognition Methods" has the meaning set out in condition 7.

"Payment Method" means any accepted credit or debit card or online payment portal which you nominate to be the stored method for processing of Fees.

"Personal Data" means all personal data relating to you held by us in connection with an NCP ParkPass Account (including your name, email address, billing address (city and post code), telephone number, vehicle registration mark(s), the time you enter and leave a Nominated Car Park, and Payment Method details).

"Standard Rate" means the standard price payable by a user of an NCP car park (as varied from time to time). The standard price being displayed on the tariff boards located at the relevant NCP car park and on our Website.

“VRM” means a vehicle registration mark, commonly referred to as a number plate

"Website" means www.ncp.co.uk/parking-solutions/parkpass.

Unless the context otherwise requires, words in the singular shall include the plural and, in the plural, shall include the singular.

Any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms.

2.                   Information about us

National Car Parks Limited (company registration number 253240) and its associated companies; S&K Car Park Management Limited (company registration number 7401550) and National Car Parks (EUK) Limited (company registration number 6631612) are registered in England and Wales. The registered office of all companies is at National Car Parks Limited, The Bailey, 16 Old Bailey, London, EC4M 7EG. In certain car parks we act as agent on behalf of the car park owner, which may be a local authority, corporate entity or other organisation. This will not affect your rights or obligations under these Terms and Conditions.

3.                   Terms and Conditions

(a)                  By registering for a NCP ParkPass Account you’re agreeing to be bound by and comply with:

(i)                   these Terms and Conditions; and

(ii)                  the car park terms and conditions on display at the Nominated Car Park(s) and available on our Website (as updated from time to time).

4.                   How the contract is formed

When registering for your NCP ParkPass Account you’ll be requested to confirm your acceptance of these Terms and Conditions. The contract between you and NCP will only be formed once you have acknowledged that you have read these Terms and Conditions and confirmed your acceptance of these. After registering for your NCP ParkPass Account you’ll receive an email from us acknowledging that you have successfully registered for your NCP ParkPass Account and that it is now activated.

5.                   Consumer rights

You may terminate your NCP ParkPass Account at any time by contacting the Customer Contact Centre. If you decide to terminate your contract, you should do so in accordance with condition 15. Please note that this right to terminate your NCP ParkPass Account does not affect your statutory rights.

6.                   Information required to create your NCP ParkPass Account

(a)                  To register for and use an NCP ParkPass Account you must provide us with your name, valid email address, valid Payment Method details, mobile number, and vehicle registration mark(s) for each Authorised Vehicle. Other non-mandatory information may also be requested.

(b)                 When you set up an NCP ParkPass Account you confirm and warrant that all information provided by you is true and accurate in all respects and you’ll inform us immediately and/or update your details using the NCP ParkPass App if any changes to such information arise.

(c)                  You may change your Personal Data by logging into the NCP ParkPass App at any time or by contacting the Customer Contact Centre.

(d)                 You agree to ensure that your login details are kept secure and are not disclosed to any unauthorised third party. If you suspect that someone unauthorised has or is using your details, you must change your password immediately and notify us at [email protected].

(e)                 NCP will not be liable for any direct or indirect losses you incur that result from your use of the NCP ParkPass App when not used in accordance with the requirements in this condition 6.

(f)                   The right to use the NCP ParkPass App is personal to you and if you sell or otherwise dispose of any device on which the NCP ParkPass App is installed, you must remove the NCP ParkPass App from that device. You will remain liable for any use of the NCP ParkPass App associated with your NCP ParkPass Account.

7.                   NCP ParkPass Recognition Methods

(a)                  You’ll only be able to use your NCP ParkPass Account in a Nominated Car Park and only using the following recognition methods:

(i)                   by paying directly via the NCP ParkPass App at such Nominated Car Park; or

(ii)                  by using the QR code provided on your NCP ParkPass App upon entry and exit of such Nominated Car Park; or

(iii)                by using the automatic vehicle registration mark recognition (commonly known as ANPR) where it is available at a Nominated Car Park; or

 (iv)                  by using any other recognition methods as we may establish in a Nominated Car Park.

(b)                 Where you enter a Nominated Car Park with barriers using the NCP ParkPass Recognition Methods at 7(a)(ii)- (iv), you’re responsible for ensuring the same method is used upon exit. You acknowledge and accept that failure to comply with this condition 7(b) may result in the daily Standard Rate of the Nominated Car Park being charged to your NCP ParkPass Account for each day your vehicle is or was in the relevant Nominated Car Park.

(c)                  If you have an NCP ParkPass QR code, it is personal to you and you must not share it with anyone else. It is your responsibility to keep your QR code on you whilst using the Nominated Car Park and if you lose it, you may be required to pay the Standard Rate. You will remain liable for any use of a QR code, whether you have used it or someone else has. If your QR code becomes lost, stolen copied or shared, you should contact the Customer Contact Centre to cancel it.

(d)                 The NCP ParkPass Recognition Method available at the Nominated Car Park will be shown on the NCP ParkPass App, however, NCP makes no guarantees or warranties that the NCP ParkPass Recognition Methods in condition 7(a) will be available in the Nominated Car Parks. If you’re unable to use a NCP ParkPass Recognition Method you’ll not be able to use your NCP ParkPass Account or the NCP ParkPass App as a means of payment at the Nominated Car Park and will need to pay for your parking by other means. Should you have any issues or queries you should promptly contact the Customer Contact Centre before you leave the Nominated Car Park.

(e)                 You may only use the NCP ParkPass Account to pay for parking when using a Nominated Car Park.

8. AutoPay
   1. When you register for Autopay, this can be used where the Nominated Car Park has a working ANPR Recognition Method. AutoPay is not automatically applied to your NCP ParkPass Account when you register and you will need to opt-in each individual VRM you wish to benefit from this functionality.

 

2. the Fees we will charge you for your stay will be the NCP ParkPass Rate calculated on the time and date the VRM is detected on entry and on exit, together with the application of any Eligible Saver Deals or other promotional rates. Payment will automatically be taken from the Payment Method in accordance with condition 10.

 

3. You are responsible for managing your ParkPass account and Autopay settings including, but not limited to:

 

1. Ensuring any VRMs registered with the AutoPay functionality are correct and up-to-date, including adding any new VRMs or removing or disabling any VRMs from the AutoPay functionality should you sell or loan the vehicle associated with the VRM. Note that to avoid “double charging” a VRM can only be registered to one ParkPass Account.
2. Ensuring there is a valid Payment Method attached to the ParkPass Account with sufficient credit or funds to cover the Fees.

 

 

4. Where an AutoPay transaction is unable to take payment from your Payment Method, you must resolve this within 7 days on the customer portal. Where this has not been resolved, the failure to pay will be passed to our Parking Charge Notice (PCN) team and a PCN will be issued to the registered address for the VRM.

 

5. NCP reserve the right to suspend the NCP ParkPass Account where repeated failed payments occur or failed payments are not resolved in full within the required time.

9. Fees, charges and authority

(a)                  By confirming the Payment Method details on your NCP ParkPass Account via the NCP ParkPass App you’re instructing us to take payment from the Payment Method and you:

(i)                   warrant to us that you’re authorised to use the Payment Method for payment purposes; and

(ii)                  authorise us to take payment from the Payment Method of the Fees, and any other payments and amounts owing or charged in accordance with these Terms and Conditions.

(b)                 If you believe there has been an error in taking payment from the Payment Method you must contact us at [email protected] as soon as possible so that we can attempt to resolve the problem. If we cannot resolve the problem, you should refer it to your financial institution which has issued your Payment Method.

(c)                  If we incorrectly transfer any monies or balance from us and on to the Payment Method, provided we notify you of this error, you irrevocably authorise us to recover the transferred amount from the Payment Method.

(d)                 Any Eligible Saver Deal that you may be entitled to will be applied to your NCP ParkPass Account and taken from your Payment Method, and will be subject to these Terms and Conditions. You are responsible for ensuring you have any valid Eligible Saver Deal registered to your NCP ParkPass Account. Eligible Saver Deals are personal to you and must not be shared with any third party. Where we find you have shared an Eligible Saver Deal we reserve the right to cancel it and to charge you the Standard Rate for any use.

(e)                 We currently do not charge any administration or SMS fees for using your NCP ParkPass Account and/or Payment Method. We reserve the right to apply such fees or charges upon at least 10 days’ notification to you and any such Fee will be disclosed on our Website and/or within the NCP ParkPass App.

10.                    Payment

(a)                  When registering a Payment Method to your NCP ParkPass Account via the NCP ParkPass App, no initial payment to your NCP ParkPass Account will be necessary. However you hereby authorise us to validate your Payment Method details by taking a hold transaction of 2p. Such transaction will be released from your account within 6-7 days and the sum of 2p will not actually be taken.

(b)                 Payment will be taken automatically from the Payment Method registered with your NCP ParkPass Account each time you use your NCP ParkPass Account to pay the Fees. Please note that there may be a delay in payment being taken following your parking session, but NCP will use reasonable endeavours to ensure any delay is kept to a minimum.

11.                  Expiry of Payment Method or insufficient funds

(a)                  If we cannot process payments that are due from you, your NCP ParkPass Account and/or AutoPay function will be put on restricted use meaning that you may be prevented from entering and/or exiting a Nominated Car Park and you’ll not be entitled to the NCP ParkPass Rate(s) or Eligible Saver Deal or to use the AutoPay function until such time as you make a payment to cover any amounts owed and/or update your payment details to a valid Payment Method.

(b)                 If your Payment Method payment fails or you otherwise fail to meet your payment obligations under these Terms and Conditions you may be charged additional Fees by us including, but not limited to, a Parking Charge Notice

12.                  Negative balances

(a)                  If your NCP ParkPass Account balance becomes negative for whatever reason you irrevocably authorise us to take payment from your Payment Method to bring your NCP ParkPass Account balance to zero.

13.                  NCP ParkPass Account statements and notifications

(a)                  You may view your recent transaction history for your NCP ParkPass Account at any time by logging into the NCP ParkPass App. Further information for your account is available by logging into your NCP ParkPass Account via a web browser. There may be delays in the records being updated for technical reasons, but we will do our best to keep this to a minimum.

(b)                 By registering for an NCP ParkPass Account via the NCP ParkPass App you’ll automatically receive mandatory notifications by email (by default), push notifications on your mobile device via the NCP ParkPass App and/or SMS. When available, you may opt-in to receive the optional notifications by email and/or SMS (when selected through the NCP ParkPass App). You may opt out of receiving these optional notifications (but not mandatory notifications) at any time through the NCP ParkPass App or website, or by contacting customer services.

(c)                  Emails will be sent to the email address nominated in your NCP ParkPass Account.

(d)                 SMS will be sent to the mobile number nominated in your NCP ParkPass Account.

14.                  Inactive NCP ParkPass Account

If you do not use your NCP ParkPass Account for a period of more than 12 consecutive months we reserve the right to terminate your account upon 30 days’ notice sent to you using the details confirmed in your NCP ParkPass Account.

15.                  Closing your NCP ParkPass Account

(a)                  You may close your NCP ParkPass Account at any time by emailing [email protected] provided you have paid any outstanding balances (including Fees).

16.                  Your responsibilities

(a)                  As a condition of your continued use of the NCP ParkPass App and NCP ParkPass Account, you’ll use the NCP ParkPass App and NCP ParkPass Account only for the purpose, and in the manner, permitted in these Terms and Conditions and in compliance with all applicable laws.

(b)                 You agree that:

(i)                   if you do not enter and exit a Nominated Car Park using one of the NCP ParkPass Recognition Methods available you’ll not be entitled to the NCP ParkPass Rate(s) and/or Eligible Saver Deal and may be charged at the Standard Rate;

(ii)                  you’re responsible for keeping confidential your login details, QR codes, Eligible Saver Deal validation codes and any other information relevant to your NCP ParkPass Account;

(iii)                you’re at all times responsible for paying any amounts due under these Terms and Conditions and ensuring there are sufficient clear funds/credit available on any Payment Method to meet your payment obligations under these Terms and Conditions;

(iv)                to pay all applicable Fees in full and that your NCP ParkPass Account will be put on restricted use if it does not have enough money to cover any balances due; and

(v)                  that your NCP ParkPass Account can only be used to pay for Fees at the NCP ParkPass Rate(s) or Eligible Saver Deal in relation to an Authorised Vehicle(s), at a Nominated Car Park.

(vi)                You’ll not:

a)               copy the NCP ParkPass App, except as part of the normal use of the NCP ParkPass App or where it is necessary for the purpose of back-up or operational security;

b)               translate, merge, adapt, vary, alter or modify, the whole or any part of the NCP ParkPass App nor permit the NCP ParkPass App to be combined with, or become incorporated in, any other programs, except as necessary to use the NCP ParkPass App on devices as permitted in these terms.

c)                infringe our intellectual property rights of those of any third party in relation to your use of the NCP ParkPass App.

d)               collect or harvest any information or data from any service or our systems or attempt to decipher any transmissions to or from the servers running the NCP ParkPass App.

(vii) when submitting VRMs to your NCP ParkPass Account, you will only submit VRMs for vehicles that you either own or have full permission from the owner of the vehicle to add to your NCP ParkPass Account (e.g. if you intend to pay for the parking sessions of a vehicle owned by a family member, with their full consent).  If the owner of a vehicle that you have registered in your NCP ParkPass Account withdraws their consent, you must promptly remove the VRM for this vehicle from your NCP ParkPass Account.

17.                  Intellectual Property Rights

All intellectual property rights in the NCP ParkPass App throughout the world belong to us and the rights in the NCP ParkPass App are licensed (not sold) to you. You have no intellectual property rights in, or to, the NCP ParkPass App other than the right to use them in accordance with these Terms and Conditions. 

18.                  Standard rates, suspension or termination

(a)                  We may terminate or suspend in whole or in part your NCP ParkPass Account at any time by notice in writing to you if you have, in our reasonable opinion:

(i)                   misused or made fraudulent or illegal use of the NCP ParkPass App, your NCP ParkPass Account, NCP ParkPass Rate(s), any QR code issued to you or Eligible Saver Deal (if applicable); or

(ii)                  have made any use of the NCP ParkPass App, your NCP ParkPass Account, NCP ParkPass Rate(s), any QR code or Eligible Saver Deal (if applicable) in a manner not authorised or permitted under the Terms and Conditions.

(b)                 In the case of any fraudulent or illegal use we reserve the right (acting reasonably) to refuse to open another NCP ParkPass Account on your behalf or allow you to use the NCP ParkPass Rate(s) and/or Eligible Saver Deal (as appropriate), or any other services or products offered by NCP.

(c)                  Any termination of your NCP ParkPass Account is without prejudice to any accrued rights or remedies that you or we may have.

19.                  Our liability

(a)                  We’re responsible to you only for loss or damage you suffer which is a foreseeable direct result of a breach on our part of our duties of reasonable care and skill in respect of the NCP ParkPass Account and/or the NCP ParkPass App. This does not exclude any liability which would otherwise exist in respect of personal injury or death resulting from our negligence or any other matters that cannot be excluded under the laws of England and Wales.

(b)                 We‘re not responsible for events outside our control. If our obligations under these Terms and Conditions are delayed by an event outside our control, then we’ll contact you as soon as possible to let you know and will take steps to minimise the effect of the delay. Provided we do this we’ll not be liable for delays caused by the event.

(c)                  Our maximum aggregate responsibility to you arising out of or in connection with our contract or these Terms and Conditions, whether in contract, tort, negligence or otherwise, shall in no event exceed £1,000.00 (one thousand pounds).

20.                Communications

By downloading the NCP ParkPass App, providing us with your email address and mobile number and by opting in to receive marketing communications from us as part of your NCP ParkPass Account registration, you agree to receiving communications and information from us by push notification, email and SMS. You can change your preferences at any time through the NCP ParkPass App or website or by contacting the customer contact centre. You acknowledge that all notices, information and other communications we provide to you electronically comply with any legal requirement that such communication from us be in writing.

21.                  Your legal rights

Nothing in these Terms and Conditions shall take away or modify any of your legal rights or entitlements.

22.                  Use of Customer Information and data protection

(a)                  We’ll store, process and use all personal information (including the Personal Data) provided by you in connection with your NCP ParkPass Account (Customer Information) which is necessary in order to perform our contract with you. This will be in accordance with the requirements of applicable Data Protection Laws and our Privacy Policy. Our Privacy Policy is available here.

(b)                 We use Customer Information in the following ways:

(i)                   to process payments;

(ii)                  to communicate with you about payments and information relating to a NCP ParkPass Rate and/or Eligible Saver Deal;

(iii)                to update our records;

(iv)                to create and maintain your NCP ParkPass Account and to recommend NCP ParkPass Rates and/or Eligible Saver Deal(s) (if applicable) that might be of interest to you;

(v)                  to enable third parties to carry out technical, logistical or other functions on our behalf;

(vi)                to provide you with requested information or correspondence, such as a response from us to an enquiry made by you; and

(vii)               to send you details of your new, amended or cancelled transactions.

(c)                  Your contact details may be used to supply, by telephone, email, SMS or post, information to you about us and to send you occasional marketing material where you have opted-in to receive this, such as information about NCP ParkPass Rates, Eligible Saver Deal(s) or other special offers which we think you might find valuable.

(d)                 All Customer Information we collect is important to us and we would not want to share this with anyone else, unless we have your express consent, we’ll never disclose, rent, trade or sell your Personal Data to any third parties for their marketing or mailing purposes.

(e)                   If National Car Parks Limited is sold or its business is transferred to another company, we may transfer all of our rights and obligations under these Terms and Conditions without any further notification to you and we may also disclose or transfer all Customer Information we hold about you to a prospective or new owner. Such disclosure shall not alter your rights in respect of the use that can be made of such Customer Information by such other company.

(f)                  By using the NCP ParkPass App, you agree to us collecting and using technical information about the devices you use the NCP ParkPass App on and related software, hardware and peripherals to improve our products and to provide any services to you.

(g)                 Certain uses of the NCP ParkPass App will make use of location data sent from your devices. You can turn off this functionality at any time by turning off the location services settings for the NCP ParkPass App on the device. If you use the NCP ParkPass App, you consent to us and our affiliates' and licensees' transmission, collection, retention, maintenance, processing and use of your location data and queries to provide and improve location-based and road traffic-based products and services. You may stop us collecting such data at any time by turning off the location service settings for the NCP ParkPass App in your device settings.

(h) You must ensure that you have the consent of any individuals whose personal data you provide to us and that you either remove any personal data from your accounts where you no longer have such consent or notify us so that we can help you to do so.  See paragraph 16(b)(vii) above for an example of this requirement.

23.                  Variation of the Terms and Conditions and update to the NCP ParkPass App

(a)                  These Terms and Conditions cannot be varied except in writing by our Company Secretary or alternatively as published on our Website and updated on the NCP ParkPass App. Following expiry of such notice the Terms and Conditions will be varied accordingly. Nothing said or done by any of our employees is capable of varying these Terms and Conditions.

(b)                 From time to time we may automatically update the NCP ParkPass App to improve performance, enhance functionality, reflect changes to the operating system or address security issues. Alternatively, we may ask you to update the NCP ParkPass App for these reasons.

(c)                  If you choose not to install such updates or if you opt out of automatic updates you may not be able to continue using the NCP ParkPass App.

24.                  Waiver

(a)                  If we fail, at any time during the term of our contract, to insist upon strict performance of any of your obligations under our contract, or if we fail to exercise any of the rights to which we are entitled under our contract, this shall not constitute a waiver of our rights or remedies and shall not relieve you from compliance with your obligations.

(b)                 A waiver by us of any default by you shall not constitute a waiver of any subsequent default by you of your obligations.

25.                  Severability

If any provisions of our contract are determined by a competent authority to be invalid, unlawful or unenforceable to any extent, such term will, to the extent that it is invalid or unlawful, be severed from our contract which will continue to be valid to the fullest extent permitted by law.

26.                  Circumstances beyond our reasonable control

We reserve the right to cancel the contract between us, if we are prevented from or delayed in the carrying on of our business and our obligations under our contract due to circumstances beyond our reasonable control including, without limitation, acts of God, governmental actions, war or national emergency, riot, civil commotion, fire, explosion, flood, epidemic, lock-outs, strikes or other labour disputes.

27.                  Subtracting, assignment and third-party rights

(a)                  You’re not entitled to assign, charge, sub-contract or transfer our contract or any part of it without our prior written consent.

(b)                 We may assign, charge, subcontract or transfer the contract or any part of it to any person.

(c)                  Any person who is not a party to our contract shall not have any right to enforce any term of the contract which expressly or by implication confers a benefit on that person without our prior written agreement.

(d)                 Any term of our contract can be varied, and our contract can be cancelled or terminated without the consent of any third party who might benefit from the terms or have enforceable rights under our contract.

28.                  Customer contact centre

(a)                  Should you have any questions about these Terms and Conditions or the use of your NCP ParkPass Account, please see our list of frequently asked questions (FAQs) on the NCP ParkPass App.

(b)                 If you have any other questions that are not covered in our frequently asked questions you can either call our Customer Contact Centre on 0345 050 7080, email us at [email protected], or use our online chat service which is available on the Website.

29.                  Law and jurisdiction

This contract shall be governed by and interpreted in accordance with English law. If you’re a consumer, then you may have rights to bring court proceedings in the courts of the country in which you’re domiciled. Otherwise, to the fullest extent permitted by law, you and we shall bring all court proceedings in the courts of England.

Last updated: October 2022